Vendor Application

Downtown Sacramento Partnership will be accepting vendor applications from February 6 – March 10, 2023 for all summer events. By mid-April, all vendors will be notified as to which event(s) they have been approved to participate in. Following the approval window, all remaining applicants will be placed on a vendor waiting list. Vendors will be selected based on available space, tenant mix, and past involvement at the discretion of Downtown Partnership.

If you are interested in being a vendor at any Downtown Partnership event you must submit the following documents with your vendor application:
- Health Permit – County Health Department: (916) 875-8440
- Sellers Permit – Board of Equalization: (800) 400-7115
- Certificate of Insurance– All vendors are required to carry a minimum $1,000,000 liability insurance.
  - The “Downtown Sacramento Partnership and City of Sacramento” must be listed as the certificate holder with an address of 980 9th St., Suite 200 Sacramento, CA 95814.
  - An endorsement naming “The Downtown Sacramento Partnership and the City of Sacramento, its officials, agents, employee and volunteers” must accompany the certificate of insurance.
- Photo – Photo of your booth set up
- Application Fee – $35.00 (payment must be made online) This is a one time fee.

Business Name*
Contact Name*
First Last
Address*
Street Address Address Line 2 City ZIP Code

Where should we mail your deposit back to?
Phone*
Email*
Website

Downtown Sacramento Partnership will be accepting vendor applications for the following events:
- Capitol Mall Farmers Market, Wednesdays: 6th & Capitol (May 3 - September 27)
- Bodega Days Market, Thursdays: 10th & J (May 4 - September 28)
- Concerts in the Park, Fridays: Cesar Chavez Plaza, 10th & J (May 5 - July 28)
What Downtown Partnership events are you applying to be a vendor at?*
- Capitol Mall Farmers Market
- Bodega Days Market
- Concerts in the Park

What type of vendor are you?*
We cannot permit 'grocery store' items at the Capitol Mall Farmers Market. All vendors must be selling ready to consume goods.
The following rules will be strongly enforced.
1. Downtown Partnership will invoice all vendors the 15th of the month for the upcoming month. Full payment must be received by the 5th of the month. If payment is not received by the 5th, a $50 late fee will be added to your balance due.
2. All vendors must clean up after themselves. We will charge $50 per market for any garbage left onsite.
3. Late vendors will not be permitted into the park due to safety regulations mandated by the City.

What type of vendor are you?*
All hot food vendors must be selling ready to consume goods at the Bodega Days Farmers Market.
The following rules will be strongly enforced.
1. Downtown Partnership will invoice all vendors the 15th of the month for the upcoming month. Full payment must be received by the 5th of the month. If payment is not received by the 5th, a $50 late fee will be added to your balance due.
2. All vendors must clean up after themselves. We will charge $50 per market for any garbage left onsite.
3. Late vendors will not be permitted into the park due to safety regulations mandated by the City.

What type of vendor are you?*
All hot food vendors must be selling ready to consume goods at Concerts in the Park.
The following rules will be strongly enforced.
1. Downtown Partnership will invoice all vendors the 15th of the month for the upcoming month. Full payment must be received by the 5th of the month. If payment is not received by the 5th, a $50 late fee will be added to your balance due.
2. All vendors must clean up after themselves. We will charge $50 per concert for any garbage left onsite.
3. Late vendors will not be permitted into the park due to safety regulations mandated by the City.

Agreement*
I agree to the Terms and Conditions.
As a vendor participating in a Downtown Sacramento Partnership event, I agree to, understand, and will be held responsible for all of the below. The Downtown Partnership reserves the right to remove any vendor who does not comply with any of the following.

Vendor Approval Process:
- Downtown Sacramento Partnership will accept applications February 6, 2023 - March 10, 2023.
- The application fee is due when application is turned in.
- By mid-April, vendors will be notified by email as to which event(s) they have been approved to participate in.
- Vendors will be selected according to available space, tenant mix, and past involvement at the discretion of the Downtown Sacramento Partnership.

Fees:
Capitol Mall Farmer’s Market:
· Bakery: $70 / day
· Snack: $125 / day
· Food/Food Truck: $150 / day
· Info/Non-profit: $150 - $250 / day
Concerts in the Park:
· Snack: $125 / day
· Food tent: $225 / day
· Food Truck: $250 / day
· Retail: $100 / day
· Info: $250 - $500 / day
Reduced Bodega Day Fees:
· Farmers: FREE
· Snack: $75/ day
· Bakery: $70/ day
· Food Tent/Truck: $100/ day
· Retail/Makers: $55/ day
· Info/Non-profit: $100 - $250 / day

Payments:
- Vendor will be invoiced at least 21 days prior to the month of the scheduled event.
- Open invoices are due and payable by the 5th of the month of the scheduled event.
- If payment in full is not received by the Downtown Sacramento Partnership (Company) by the applicable due date, then without limiting Company’s rights, the following will be applicable.
a. Company may charge Vendor a late fee equal to 15% of the amount of the invoice or $50.00, whichever is greater, for each invoice not paid within 10 days of the due date.
b. Should Vendor fail to pay invoice in full, including applicable late fees, within 60 days of the original invoice due date, Company reserves the right to terminate Vendor’s participation in all company events.
i. All terminated Vendors may henceforth be disqualified from participating in all of Company’s events until payment is received in full.
ii. Once payment is received in full, Company will ban Vendor for a period of time not less than 6 months following full payment.
- If Vendor has submitted payment in advance of event dates and fails to participate in the event, the submitted fees are forfeit and non-refundable.
- Payments can be made to the Company by cash, check payable to “Downtown Sacramento Partnership”, or credit card.
a. Invoice Number or event date should be included in the memo field of payments by check.
b. Credit card payments are subject to a Credit Card Processing fee of 3% of the total amount due.

Professional Courtesy:
- All vendors participating in a Downtown Partnership event are expected to maintain a level of professional courtesy to all event participants.

Liability:
- All vendors are required to carry a minimum $1,000,000 liability insurance. The “Downtown Sacramento Partnership and City of Sacramento” must be listed as the certificate holder with an address of 980 9th St. Suite 200 Sacramento, CA 95814. An endorsement naming “The Downtown Sacramento Partnership and the City of Sacramento, its officials, agents, employees and volunteers” must accompany the certificate of insurance.
- Vendor agrees to hold harmless, the Downtown Sacramento Partnership, their staff, and the City of Sacramento for losses of any kind, whether by fire, theft, physical violence, elements of nature, or any other cause.

Space Assignment:
- Vendor spaces are 10’x10’. If vendor exceeds the 10’x10’ spacing assignment by 2 or more feet, vendor will be required to pay an additional $50 for their vendor space.
- Notification of approval and vendor location assignments will be sent by email.
- Heat-generating appliances require at least a 10-foot clearance around the booth.
- Electricity (110 V) is very limited and usage may be available upon approval by Downtown Partnership. Food vendor applications must be accompanied with plug and wattage request. You must bring your own extension cords. All extension cords must be commercial grade.
- Cesar Chavez Plaza is the only park with electricity available. Vendors must be pre-approved to use the park outlets.
- Generators must be approved by Downtown Partnership prior to event start and must have a noise level of less than 59dB.

Food and Beverage Sales/Health Permits:
- Alcoholic beverage sales are strictly prohibited.
- Food must be prepared and sold in compliance with the Sacramento County Health Department. Any unresolved infractions will result in immediate closure of vendor booth.
- All vendors must have a Multi-Event Sacramento County Health Permit.
- Sacramento County Health Department permits must be displayed at all food booths at all times.

Clean-up:
- All trash must be bagged and deposited in the trash cans.
- Vendors are responsible for the condition of their areas during and after the event.
- Coals need to be extinguished and disposed of responsibly.
- Grease from BBQ’s or any other liquids from cooking must be cleaned up before leaving.
- A minimum $50.00 fine will apply for any clean up necessary after the vendor has vacated the area.
If you are requesting power access, how many outlets do you require?

(Power access only available for events taking place in Cesar Chavez Plaza)
Are you requesting to bring your own generator?*
If so, what type of generator?

Generators used at a Downtown Partnership event must have a noise level less than 59dB.

Documents/Photos*
Please attach a copy of your: 1. Sellers permit 2. Certificate of Insurance 3. Sacramento County Health Permit 4. Menu/description including price of all items to be sold 5. Photo of your booth set up All items need to be uploaded digitally. We will not accept a hardcopy.
Drop files here or

Accepted file types: pdf, word, jpg, Max. file size: 50 MB, Max. files: 8.
Signature*

As a participant in a Downtown Partnership sponsored event, I have read all the conditions for participation and agree to abide by the agreement set forth.
Application Fee*
Price:
This is a one time fee.
Credit Card
Card Details
Cardholder Name

Vendor applications for the 2023 season are open soon.

2023 Summer Vendor Application